Invoice Guru

About Invoice Guru

What if your invoicing software understood the rhythm of your workday, not just the numbers on a spreadsheet? Invoice Guru is a mobile-first invoicing and compliance platform built from the ground up for the unique challenges faced by tradespeople, freelancers, and small service businesses. Born from the real-world experience of a tradesperson, it moves beyond clunky desktop accounting software to offer a tool that fits in your pocket and works at the speed of your job. Imagine creating a professional, compliant invoice for a client in under 60 seconds, right from the job site, without needing to head back to the office. That's the core promise of Invoice Guru. It streamlines the entire financial workflow—from snapping a photo of a receipt to tracking payments automatically—while embedding future-proof compliance for regulations like the UK's Making Tax Digital (MTD) and Poland's KSeF directly into its design. This isn't just about sending bills; it's about reclaiming hours of administrative work, getting paid faster, and running your business with newfound simplicity and confidence, all from your mobile device.

Features of Invoice Guru

Mobile-First Instant Invoice Creation

Ditch the laptop and paper pads. Invoice Guru's core is built for your smartphone, allowing you to generate a fully branded, HMRC-compliant invoice in less than a minute. Simply enter client details and items; the app automatically handles numbering, adds your logo, company info, VAT, and calculates due dates. This feature turns the tedious task of invoicing into a quick pit-stop between jobs, ensuring you never miss sending an invoice while the work is still fresh.

AI-Powered OCR Receipt Scanner

Ever wondered how to effortlessly track expenses without manual data entry? Simply use your phone's camera to snap a picture of any paper receipt. Invoice Guru's intelligent AI scans and automatically extracts key details like the supplier, date, amount, and VAT, instantly logging it as a categorized business expense. This transforms a pile of crumpled receipts into a clear, digital record, perfect for expense reports and year-end accounts.

Smart Bank Integration & Payment Matching

What if your invoicing software could talk to your bank? By securely connecting your business bank account, Invoice Guru automates the most tedious part of bookkeeping: reconciliation. The system automatically matches incoming payments with their corresponding unpaid invoices in your account. You get a real-time, crystal-clear view of exactly who has paid, what's still outstanding, and what might need a friendly reminder.

Automated Compliance & Multi-Language Support

Navigating tax regulations like MTD can be daunting. Invoice Guru is designed with upcoming mandates in mind, ensuring your invoices are always compliant without you having to become a tax expert. Furthermore, for tradespeople working across borders, it supports multiple languages, currencies (£, €, zł, Ft), and local date formats, allowing you to create professional invoices for clients anywhere in Europe seamlessly.

Use Cases of Invoice Guru

The On-Site Tradesperson (Plumber, Electrician, Builder)

After completing a repair or installation, you can immediately create and send a professional invoice from your van or the client's doorstep. The mobile-first design means no waiting, no lost paperwork, and a faster payment cycle. Features like deposit support allow you to request an advance for materials, and automatic reminders help chase overdue payments without awkward conversations.

The Small Service Business Owner (Cleaner, Gardener, Handyman)

Juggling multiple regular clients and one-off jobs becomes manageable. Quickly generate recurring invoices for regular services and use the simple interface for custom one-time jobs. The payment tracking dashboard gives you an instant overview of your cash flow, so you always know the financial health of your business at a glance.

The Freelancer Managing International Clients

For freelancers offering services to clients in different countries, Invoice Guru removes the friction of international billing. You can issue invoices in the client's local currency and language, with all the correct tax formatting. The professional PDF output ensures you look established and reliable, helping to build trust and streamline cross-border transactions.

The Business Preparing for MTD Compliance

As HMRC's Making Tax Digital for Income Tax approaches, many small businesses are seeking simple, affordable solutions. Invoice Guru provides a ready-made pathway to compliance without the complexity of traditional accounting software. You can start using it today, knowing your invoicing data will be structured correctly for future digital submission requirements.

Frequently Asked Questions

Is Invoice Guru really free to try?

Yes, absolutely. You can start a 10-day free trial without needing to provide any credit card details. This allows you to fully explore the app's features, create real invoices, and see if it fits your workflow before making any financial commitment. There are also limited spots for an extended one-month free trial for early testers who provide feedback.

How does the bank integration work, and is it safe?

Bank integration uses secure, read-only connections via established financial technology providers (like Open Banking in the UK). This means Invoice Guru can only view your transaction history to match payments; it cannot move money or make payments from your account. Your login credentials are never stored by Invoice Guru, ensuring a high level of security.

Can I use Invoice Guru on a computer as well as my phone?

While Invoice Guru is proudly designed as a mobile-first application for maximum flexibility on the go, the platform is accessible via web browsers on desktops and laptops. This gives you the option to manage your business from any device, though the core experience is optimized for the speed and convenience of a smartphone.

What happens when Making Tax Digital (MTD) becomes mandatory?

Invoice Guru is being built with MTD compliance as a core principle. The development roadmap includes becoming officially recognized as HMRC-approved MTD-compliant software. Users will not need to switch tools; updates will be rolled out within the app to ensure seamless, automatic submission of your digital records to HMRC when the rules come into effect.